Class booking and scheduling software

Manage bookings and customer information 24/7

manage bookings
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Booking & Scheduling

Say good riddance to the headaches of manual bookings and scheduling conflicts. With Udio’s cloud-based platform, you can effortlessly manage sessions from anywhere. Your customers gain 24/7 access through our user-friendly portal (with an app coming soon!), allowing them to book and adjust their classes with simple convenience. Meanwhile, you’ll enjoy seamless backend management with less time on the phone, and more time to spend with your customers.

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Booking & Scheduling

Class booking system features

Provide 24/7 access to your customer portal

Your clients can book, cancel or reschedule their classes anytime, anywhere with Udio’s customer portal. This 24/7 access means no more manual scheduling and less time on phone calls for you. Easily manage single sessions, recurring classes, and holiday programs through the portal, and let Udio streamline your admin tasks. Focus on delivering exceptional service while your customers enjoy a hassle-free booking experience.

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Effortlessly create & control your timetable

Your clients can book, cancel or reschedule their classes anytime, anywhere with Udio’s customer portal. This 24/7 access means no more manual scheduling and less time on phone calls for you. Easily manage single sesWith Udio, managing your schedule couldn’t be simpler. Set up timetables, assign instructors, and make real-time adjustments—like substituting coaches or changing session times—effortlessly. What’s more, your customers benefit from 24/7 access to view and book sessions, see instructor details, and make changes on their own.sions, recurring classes, and holiday programs through the portal, and let Udio streamline your admin tasks. Focus on delivering exceptional service while your customers enjoy a hassle-free booking experience.

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Booking & Scheduling
Booking & Scheduling

Maximise your class attendance

Boost your class turnout with automated reminders that keep students on track, and make adjustments to your schedule where required based on booking data. Keep your classes packed and your customers satisfied with minimal effort.

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Discover Udio’s Game-Changing Booking Management Tools

With Udio’s booking and rescheduling features, managing class schedules has never been easier and more enjoyable for your customers. Seamless scheduling, effortless adjustments and real-time updates are just some of our features that will keep both you and your customers in sync.

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Delight your customers with effortless booking management
Make managing your bookings simple
Deepen your customer connections
Perfect your payment systems & cash flow
World-class support from a local team

Customers want convenience, and Udio delivers just that. Our platform offers a range of user-friendly features that empower your customers to manage their bookings with ease and flexibility.

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  • Online portal: Our mobile-friendly portal (app coming soon!) lets customers book, change, or cancel their classes anytime, 24/7. They’ll appreciate the freedom to manage their schedules on their own terms.
  • Family scheduling: Easily coordinate and book classes for multiple siblings from a single, user-friendly interface. No more juggling multiple screens—get it all done in one place.
  • Personal communication: Keep your customers informed and engaged with automated emails about booking confirmations, class reminders and updates on their schedule.
  • Real-time updates: Stay in the loop with live class availability and instructor details. Customers can make informed decisions without having to wait for updates.
  • Comprehensive tracking: Customers can effortlessly track their bookings, class progress and milestones, giving them a clear view of their journey and achievements.

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Get the time back in your day to do more of what you love and simplify the way you create, schedule and manage your classes.

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  • Effortless scheduling: Easily arrange one-off or recurring classes.
  • School calendar: Set up and save schedules for school terms and holidays.
  • Customer access: Allow customers to view and adjust their class schedules online.
  • Holiday management: Automatically handle public holidays, pro-rata payments and customer notifications.
  • Insightful reporting: Get detailed reports on attendance, payments and capacity.
  • Bulk communications: Send updates or class changes via email or SMS to specific customer groups.
  • And so much more!

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Keep your customers engaged and connected with personalised communication.

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  • Automation: Send automated emails for registrations, class reminders, missed sessions and surveys.
  • Personal touch: Surprise your customers with personalised emails for birthdays and achievements.
  • Mass messaging: Quickly send updates or alerts via email or SMS to specific classes, groups or locations.
  • Tailored communications: Customise messages with personal details like names and class information.
  • Progress tracking: Provide and track kids' progress and details through the Customer portal.
  • & much more!

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Never chase invoices again and make managing your payments & cashflow simple with so many features to automate collecting & reporting on payments for your customers.

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  • Automated payments: Automatically collect payments via direct debit
  • Online Sales: Sell more with an online payment system, manage inventory, and handle refunds.
  • Insightful reports: See simple but insightful reports on attendance, cashflow and outstanding payments.
  • Failed payment alerts: Auto notifications to you and the customer.
  • & much more!

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We’re happy when you’re happy. Get the most out of Udio with our dedicated customer success team, focussed on helping you get your business operating at a whole new level of efficiency.

  • Dedicated customer team: Our team will guide you through every step of the setup process, ensuring you’re fully equipped to manage your business effortlessly.
  • Smooth migration: Send us your data, and we’ll handle the migration. Your booking system will be up and running without missing a beat.
  • Comprehensive resources: Access our extensive library of training guides and resources, so you’re always in the know.
  • Easy setup: Utilise our intuitive onboarding tools to get your booking system configured to fit your needs quickly and efficiently.
  • Ongoing support: Our dedicated team is committed to helping you optimise your processes, ensuring your operations run smoothly and effectively.
  • & much more!

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more features

Explore Udio's other features

Customer Portal

Empower your customers to manage their own account

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Real Time Reporting

Uncover what drives your customers’ behaviour

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Customer App

Features your Customers will Love

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our customers

Udio helps businesses grow.

Hear from our customers
Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

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Unlock effortless booking and scheduling with Udio

Simplify your scheduling with Udio's intuitive booking and rescheduling tools. Make it easy for your customers to manage their own appointments, while you save time and reduce admin hassle.

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FAQs

Pressing questions? Check out our most-asked questions

How does automatic invoicing enhance my business operations?

Automatic invoicing reduces time consuming administrative tasks by ensuring that each booking instantly generates an invoice, improving efficiency and accuracy.

What support does Udio offer for invoicing setup and issues?

Udio provides comprehensive support, from setup guides and tutorial videos to direct assistance from our dedicated support team.

Can my customers view their invoices?

Yes, your customers can easily view both open and closed invoices in the customer portal and download them as PDF attachments. This feature helps them track their transactions and stay informed about their payments.

Will my customers receive automated reminders for outstanding invoices?

Yes, there are automated reminders for outstanding invoices, making sure all your fees will be paid in a timely manner.

Can I integrate Udio invoicing with other financial systems?

Yes, Udio’s invoicing system is designed to easily integrate with major accounting software, facilitating a seamless financial workflow.

Is Udio suitable for different types of class management needs?

Absolutely. Udio is flexible and scalable, ideal for any class-based business, from small studios to large schools with multiple locations.

Are invoices automated or do I have to send them manually?

Don’t worry, Udio can automatically generate and send all invoices to your customers, saving you time and ensuring that your billing process is seamless.

Still have questions?

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