Class invoicing software

Effortless Invoicing

udio booking and invoicing system
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Invoicing

Take the hassle out of invoicing for your class-based business. Udio’s advanced system automatically generates and sends invoices without you having to lift a finger. Save valuable time each week, keep your books balanced, and ensure a smooth payment process - all without the manual work. Focus more on what you love, and let Udio handle the rest.

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Invoicing

Class management invoicing features

Automatically raise invoices

Let Udio take the reins on invoicing, completely removing the need for manual data entry. Invoices are automatically generated and sent out, ensuring that every booking is accurately captured and recorded without any effort on your part. This hands-free process not only saves you valuable time, but also keeps financial records precise and up-to-date for both you, and your clients.

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Seamlessly track & follow up outstanding invoices

Stay on top of your invoices with Udio. Our platform automatically handles overdue payments by sending timely email reminders, so you can stay on top of your cash flow with minimal effort. Say goodbye to the stress of manual follow-ups and enjoy a streamlined approach to financial management that keeps both your clients and your finances in perfect order.

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Invoicing
Invoicing

Tailor your invoicing cycle

With Udio, you have the freedom to set your invoicing intervals to match your business’ requirements. Whether you prefer sending invoices weekly, monthly, or at any other interval, Udio’s flexible system adapts to your preferences. This tailored approach ensures that your invoicing cycle aligns with your financial strategy, making it easier to manage cash flow and maintain clear communication with your customers.

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Dive deeper into Udio’s tools and features

Experience the full range of Udio’s capabilities with a suite of features that elevate every aspect of your business. From streamlining invoicing to deepening customer connections, Udio provides you with the tools you need for smooth, efficient operations.

Better Class Management
Higher Client Satisfaction
More Connected Clients
Easier Payments & Cashflow
Support From A Human

Delight & excite your customers

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In a people-focused business, enhancing your customers’ experience is key. With Udio, your customers gain control over their interactions while you benefit from seamless invoicing integration.

  • Online portal: A mobile-friendly portal (app coming soon!) allowing customers to book, modify or cancel classes online 24/7, with invoices automatically generated based on their schedule.
  • Family scheduling: Easily coordinate sibling classes and manage invoicing for multiple children from a single screen.
  • Personal communication: Surprise your customers and let them know you care with persoanlised emails for birthdays, class milestones and automated invoice reminders.
  • Real-time updates: Access up-to-date class availability and invoices, ensuring transparent communication with your customers.
  • Comprehensive tracking: Keep track of multiple kids’ schedules, progress, and invoice history in one unified system.

Managing your classes has never been easier

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Reclaim your time and simplify class management with Udio’s automated invoicing features.

  • Effortless scheduling: Set up one-off or recurring classes, with invoices automatically generated according to your chosen schedule.
  • School calendar: Apply and save different schedules for school term and holidays, with automatic adjustments to invoicing as needed.
  • Customer access: Customers can view and adjust their class schedules online, with real-time invoice updates reflecting their changes.
  • Holiday management: Add public holidays and prorated fees into your system, instantly notifying customers and managing invoices automatically.
  • Insightful reporting: Access detailed reports on attendance, payments and invoices to help make well-informed decisions.
  • Bulk communications: Easily update customers via email or SMS about class changes or other notifications like relevant invoice details.
  • & much more!

Build stronger connections with your customers

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Keep your customers engaged and “in the know” with automated and personal communications tailored to them and their activities.

  • Automation: Automatically send emails for registrations, class reminders, missed classes, overdue invoices, and more.
  • Personal touch: Thrill your customers with personalised emails on birthdays and progression milestones, along with timely invoice notifications.
  • Mass messaging: Easily send bulk emails or SMS to specific classes or groups.
  • Tailored communications: Customise each message with personal information, such as the customer’s name, class information and invoice details.
  • Progress tracking: Provide detailed progress and invoice information through the Customer Portal.
  • & much more!

Effortlessly manage your payments & cashflow

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Never chase invoices again and make cash flow management simple with Udio’s comprehensive invoicing features.

  • Automated payments: Automatically collect payments via direct debit, with invoices raised and tracked automatically overnight.
  • Online Sales: Boost your revenue with an integrated payment system that manages inventory and handles refunds.
  • Insightful reports: Instant and simple access to attendance reports, cash flow, and outstanding invoices for effective financial management.See simple but insightful reports on attendance, cashflow and outstanding payments.
  • Failed payment alerts: Receive automatic notifications for failed payments, both for you and your customers.
  • & much more!

World-class support from a local team

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We’re happy when you’re happy. Get the most out of Udio with our dedicated customer success team, focussed on helping you get your business operating at a whole new level of efficiency

  • Dedicated customer team: We’re here for you. We make sure you’re comfortable during your setup by providing personalised assistance, including help with automated invoicing integration.
  • Database migration: Just send us your files and we’ll do the rest.
  • Online guides: Access a huge library of training guides and information to help you make the most of our invoicing features.
  • Setup guide: Access our helpful onboarding tools to get you started.
  • Complete support: We’re committed to making sure you get the most out of Udio’s advanced invoicing capabilities.
  • & much more!
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more features

Explore Udio's other features

Real Time Reporting

Track, analyse and opimise with powerful reporting tools

Explore feature

Customer Portal

Empower your customers to manage their own account

Explore feature

Payments

Streamline your payment process and boost cashflow with Udio Payments

Explore feature
our customers

Udio helps businesses grow.

Hear from our customers
Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

Udio is simple to use, straightforward, and effective. Bookings, evaluations, billing, lesson planning, timetabling, and parent reporting are all done through the system. The monthly reports are excellent, and they take into account our requests and take appropriate action.

Utkarsh, Education Management

This is an easy system to learn & use. It assists with maintaining relevant class numbers & advises staff of their class lists.

Shelly, Operations Manager

Overall experience with UDIO is great, have saved us a lot of time and made our communications with parents a lot more seamless.

Thippa, Office Manager

Udio is a great software for businesses, it's easy to manage our lessons and very user-friendly. If we do have any concerns, the team behind the scenes are very helpful.

Katelyn, State Swim Ellenbrook

I am loving Udio right now - it's cut my workload in half compared to our last system!

Callie, City Impact Church

Customer service has been great. The constant support provided is very professional and helpful in any situation.

Luke, Aquatic Centre Manager MLC School

Udio is simply fantastic, far superior to any other check-in and portal l have used elsewhere. Really impressed!

Terry

Udio is simply fantastic, far superior to any other check-in and portal I used elsewhere. Really impressed

Happy parent

all features

The full feature set

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Take control of your business with confidence

Join the thousands of businesses that have revolutionised their operations with Udio. Simplify your invoicing, automate your administrative tasks, and dedicate more time to delivering exceptional service to your customers. Let Udio empower you to run your business smoothly and efficiently.

Book A Free ConsultExplore Now - No Card Required!
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join THOUSANDS OF happy CUSTOMERS

Take control of your business today with Udio

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FAQs

Pressing questions? Check out our most-asked questions

How does automatic invoicing enhance my business operations?

Automatic invoicing reduces time consuming administrative tasks by ensuring that each booking instantly generates an invoice, improving efficiency and accuracy.

What support does Udio offer for invoicing setup and issues?

Udio provides comprehensive support, from setup guides and tutorial videos to direct assistance from our dedicated support team.

Can my customers view their invoices?

Yes, your customers can easily view both open and closed invoices in the customer portal and download them as PDF attachments. This feature helps them track their transactions and stay informed about their payments.

Will my customers receive automated reminders for outstanding invoices?

Yes, there are automated reminders for outstanding invoices, making sure all your fees will be paid in a timely manner.

Can I integrate Udio invoicing with other financial systems?

Yes, Udio’s invoicing system is designed to easily integrate with major accounting software, facilitating a seamless financial workflow.

Is Udio suitable for different types of class management needs?

Absolutely. Udio is flexible and scalable, ideal for any class-based business, from small studios to large schools with multiple locations.

Are invoices automated or do I have to send them manually?

Don’t worry, Udio can automatically generate and send all invoices to your customers, saving you time and ensuring that your billing process is seamless.

Still have questions?

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